Medical Records Administrator
CV-LibraryKingston upon Hull, City of Kingston upon Hullpart-timePosted: 11 March 2026
Apply NowMedical Records Administrator | Private Hospital Administration | Permanent, Part time 30 Hours | Hull and East Riding
Spire Hull and East Riding Hospital have an exciting new vacancy for an administrator to join our busy medical records department on a permanent Part time basis.
Our Medical Records team are primarily responsible for the preparation, tracking and accurate storage of all medical records for the hospital. Your tasks will include preparation of records prior to outpatient clinics, transportation to the relevant department and filing once complete. Due to the high number of appointments, the hospital completes on a daily basis this is a busy, fast paced role that requires meticulous attention to detail and accuracy.
Duties and responsibilities
* Taking primary responsibility for the accurate preparation, tracking and storage of all medical records for the hospital
* Preparation of Medical Records for Outpatient, Pre Assessment and Admissions clinics
* Preparation of files for storage and archiving
* To provide records or information on request
* Filing, photocopying, dealing with telephone enquiries and sundries as required
* Inputting of data as and when required
* The effective transportation of medical records to the relevant department(s)
* To file incoming reports/correspondence into patient records
* Ensuring a meticulous attention to detail and accuracy, due to the high volume of appointments the hospital manages on a daily basis.
* Operate strictly within Data Protection Act legislation and data protection policies
Who we're looking for
* Someone who is highly organised, accurate and works well to tight deadlines
* Previous experience of working in a medical records department along with knowledge of the health care industry would be highly regarded, however, full training will be provided
* Proficient in the use of a PC, including Microsoft, Outlook and Excel software
* Must be a good communicator
* Working well as part of a team
* Must be comfortable with the physical element of this role
* Customer Service Experience
Benefits
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
* 35 days annual leave inclusive of bank holidays
* Employer and employee contributory pension with flexible retirement options
* 'Spire for you' reward platform - discount and cashback for over 1000 retailers
* Free Bupa wellness screening
* Private medical insurance
* Life assurance
* Free staff off-site parking
Our Values:
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
* Driving clinical excellence
* Doing the right thing
* Caring is our passion
* Keeping it simple
* Delivering on our promises
* Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.
About Us
Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.
We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards
Spire Hull and East Riding Hospital have an exciting new vacancy for an administrator to join our busy medical records department on a permanent Part time basis.
Our Medical Records team are primarily responsible for the preparation, tracking and accurate storage of all medical records for the hospital. Your tasks will include preparation of records prior to outpatient clinics, transportation to the relevant department and filing once complete. Due to the high number of appointments, the hospital completes on a daily basis this is a busy, fast paced role that requires meticulous attention to detail and accuracy.
Duties and responsibilities
* Taking primary responsibility for the accurate preparation, tracking and storage of all medical records for the hospital
* Preparation of Medical Records for Outpatient, Pre Assessment and Admissions clinics
* Preparation of files for storage and archiving
* To provide records or information on request
* Filing, photocopying, dealing with telephone enquiries and sundries as required
* Inputting of data as and when required
* The effective transportation of medical records to the relevant department(s)
* To file incoming reports/correspondence into patient records
* Ensuring a meticulous attention to detail and accuracy, due to the high volume of appointments the hospital manages on a daily basis.
* Operate strictly within Data Protection Act legislation and data protection policies
Who we're looking for
* Someone who is highly organised, accurate and works well to tight deadlines
* Previous experience of working in a medical records department along with knowledge of the health care industry would be highly regarded, however, full training will be provided
* Proficient in the use of a PC, including Microsoft, Outlook and Excel software
* Must be a good communicator
* Working well as part of a team
* Must be comfortable with the physical element of this role
* Customer Service Experience
Benefits
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
* 35 days annual leave inclusive of bank holidays
* Employer and employee contributory pension with flexible retirement options
* 'Spire for you' reward platform - discount and cashback for over 1000 retailers
* Free Bupa wellness screening
* Private medical insurance
* Life assurance
* Free staff off-site parking
Our Values:
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
* Driving clinical excellence
* Doing the right thing
* Caring is our passion
* Keeping it simple
* Delivering on our promises
* Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.
About Us
Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.
We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards