Tempoprary Facilities Coordinator
CV-LibraryGU1, Guildford, SurreytemporaryPosted: 2 October 2026
Apply NowFacilities Administrator – 12 Week Temporary Assignment
Location: Guildford
Salary equivalent: £30,000 per annum
Hours: Full time, 36.25 hours per week
Working hours: 8.30am – 4.45pm or 9.00am – 5.15pm
Duration: 12 weeks, with potential to extend
We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.
This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors.
The Role
Day to day:
*
Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked
*
Check coffee machines and deal with any issues that arise
*
Receive, sort and distribute post and manage deliveries
*
Monitor and respond to facilities emails and queries
*
Manage facilities requests through the ticketing system
*
Help ensure the office runs smoothly and efficiently
Weekly responsibilities:
*
Check and order stationery and kitchen supplies
*
Liaise with building management
*
Send the weekly fire alarm test reminder
*
Check air conditioning settings
Other responsibilities will include:
*
Issuing and tracking access cards and managing parking allocation
*
Reporting and following up site issues with building management
*
Working with the office cleaner to agree daily priorities
*
Supporting internal desk moves
*
Booking couriers and catering
*
Raising purchase orders and processing supplier invoices
*
Supporting internal events, including set-up and clear-down
*
Coordinating with building management and contractors when required
About You
We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it.
You’ll ideally have:
*
Previous reception, facilities or office support experience
*
Excellent organisational and time-management skills
*
Strong communication and interpersonal skills, with the confidence to deal with people at all levels
*
A practical, can-do approach and the ability to use your own initiative
*
Discretion when dealing with confidential information
*
Event planning experience would be useful
*
A current First Aid at Work or Emergency First Aid at Work certificate would be desirable
This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended.
If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you
Location: Guildford
Salary equivalent: £30,000 per annum
Hours: Full time, 36.25 hours per week
Working hours: 8.30am – 4.45pm or 9.00am – 5.15pm
Duration: 12 weeks, with potential to extend
We are looking for a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.
This is a varied role that would suit someone who enjoys being the person who keeps everything running behind the scenes. You’ll be responsible for maintaining a welcoming, well-organised office environment, dealing with day-to-day facilities requests and liaising with suppliers, building management and contractors.
The Role
Day to day:
*
Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked
*
Check coffee machines and deal with any issues that arise
*
Receive, sort and distribute post and manage deliveries
*
Monitor and respond to facilities emails and queries
*
Manage facilities requests through the ticketing system
*
Help ensure the office runs smoothly and efficiently
Weekly responsibilities:
*
Check and order stationery and kitchen supplies
*
Liaise with building management
*
Send the weekly fire alarm test reminder
*
Check air conditioning settings
Other responsibilities will include:
*
Issuing and tracking access cards and managing parking allocation
*
Reporting and following up site issues with building management
*
Working with the office cleaner to agree daily priorities
*
Supporting internal desk moves
*
Booking couriers and catering
*
Raising purchase orders and processing supplier invoices
*
Supporting internal events, including set-up and clear-down
*
Coordinating with building management and contractors when required
About You
We’re looking for someone who is highly organised, dependable and confident working independently. You’ll be comfortable taking ownership of day-to-day tasks, spotting what needs doing and getting on with it.
You’ll ideally have:
*
Previous reception, facilities or office support experience
*
Excellent organisational and time-management skills
*
Strong communication and interpersonal skills, with the confidence to deal with people at all levels
*
A practical, can-do approach and the ability to use your own initiative
*
Discretion when dealing with confidential information
*
Event planning experience would be useful
*
A current First Aid at Work or Emergency First Aid at Work certificate would be desirable
This is a great opportunity to join a friendly and professional working environment on an initial 12-week temporary assignment, with the potential for the role to be extended.
If you’re available for an immediate or short-notice temporary assignment and have the facilities or office support experience we’re looking for, we’d love to hear from you